L 1 9 - Presentation Skills ( 2 )
The Question and Answer Session
The audience may show their interest in your presentation by asking questions, seeking clarification, or commenting on the content. You should welcome questions and always be polite to the questioner.
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Why is the Q and A session important? Watch the video clip "Q and A".


Task 1 - Challenges from the audience
399605518859500 558673028321000 Complete exercises 6.4 - 6.6 on pages 104-105 of your textbook. [CD Track 24]

Task 2 - Asking for and giving more information
Complete exercises 7.1 - 7.2 on page 131 of your textbook. [CD Track 32]

If an audience member asks you a question but you can't hear him very well, ask him to repeat the question . F or example:
I'm sorry, could you say that again?
Could you repeat the question please?
I'm afraid I didn't quite catch that.
If you are not sure exactly what the question means, you might want to check that you have interpreted it correctly . F or example:
Am I correct in thinking that…?
Do you mean…?
Are you saying that…?
Does this mean that…?
If you really don't know the answer to a question, you could politely thank the questioner and say:
Thank you for your question. I'm not exactly sure about that. I'll try to find out and let you know later.


Visual Aids
Many speakers in presentations present words and images visually using PowerPoint, overhead transparencies (OHT), a whiteboard or blackboard, or a flip chart. These v isual aids are intended to enhance your presentation and to help your audience understand it more clearly. The best presentations are generally those where the presenters address the audience directly without reading from a prepared script . Visual aids help you to achieve this by becoming your prompts, reminding you briefly of the main points you want to make during your talk, and by helping your audience to follow what you are saying.

PowerPoint Presentations
PowerPoint is becoming the norm at many professional presentations because of its ease of use and the variety of functions it offers. In your presentation, you are strongly encouraged to use PowerPoint slides to illustrate your ideas. These slides should support, but not take over, your presentation . They can provide a change of focus for the audience, but should not distract their attention, so it is important that the aids be relevant and complementary.

4351077-1524000 Your PowerPoint slides should:
 have a clear layout with plenty of space;
 use large plain fonts (minimum 20 points);
 be in note form but n ot in paragraphs ;
 contain accurate English with no spelling mistakes;
 use clearly visible colours for contrast.
For academic presentations, it is best not to add irritating sounds or too many transition effects which detract from what you are saying.
Cartoon-style clip art can appear rather frivolous when presenting serious data.
Animated figures, while appropriate in other settings, can send confusing signals to an academic audience.
Avoid the temptation to put all your script on to slides.
Too many slides can be distracting to your audience and can lead to disaster if they become mixed up. Try to limit the number of slides to one or two for every minute of talking.


532014515528600 Task 3
Your Lecturer is going to show you 4 examples of PowerPoint p resentations . In groups, w atch the presentations and discuss the strengths and weaknesses of each of them . Be prepared to report back to the class.
PowerPoint 1
PowerPoint 2
PowerPoint 3
PowerPoint 4











Task 4
Watch the youtube video entitled " Don McMillan: Life After Death by PowerPoint " (4m24s) and arrange the following mistakes in the order as mentioned by the speaker in the video.
https://www.youtube.com/watch?v=lpvgfmEU2Ck

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F >
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Most common PowerPoint mistakes
42386251778000 A. clashing background and font colors
B. using the default font casually
C. overusing bullet points
D. forgetting to run spell check
E. too many animation effects
F. too many slides
G. too much data in slides
H. putting every word you say on the slide
I. using irritating sound effects
J. forgetting to cite the sources


44177532921000 Task 5 - Preparing slides